A monthly bookkeeping plan for sole traders who need order
The Micro Trader Plan suits sole traders who want their books kept up to date each month, without paying for extras they do not need. It is a steady fit for tuck shops, service contractors, mobile operators, home-based businesses and traders who work from small premises in Sandton, Randburg, Midrand or further afield. The aim is simple: records that are current, easy to read and ready for tax time.
This plan is especially useful when cash comes in daily, expenses vary from month to month, and paperwork builds up fast. We capture the numbers, organise the records and keep the monthly picture clear so you can see what is coming in, what is going out and where the business stands. It is practical work, not fluff, and it helps keep decisions grounded in real figures.
- Monthly bookkeeping for sole traders and one-person businesses
- Suitable for trading from home, a small shop or a service vehicle
- Built for simple records, regular admin and clear month-end reporting
What the plan covers each month
Every month, the plan covers the core admin most micro traders need to stay organised. That includes capturing income and expenses, sorting source documents, checking balances and preparing a clear monthly summary. Where payroll is needed for a very small team, we can include basic support for wage runs and payslip processing as part of the broader service.
The plan is not aimed at large operations with many branches or complex stock systems. It works best where the owner handles the day to day business and needs a dependable back office process. If you run a small team in Pretoria, Cape Town or Durban and want payroll support alongside bookkeeping, we can align the work to suit your cycle and cut-off dates.
- Monthly bookkeeping entries and reconciliation support
- Expense sorting and document tracking
- Basic monthly financial reports for the owner
- Optional payroll support for very small teams
Sizes and options for different micro businesses
The Micro Trader Plan is offered in simple size options so you can match the service to the amount of admin you actually have. A sole trader with low transaction volumes needs a different level of support from a trader with several suppliers, cash sales and part-time staff. We keep the structure clear so you are not paying for unused hours.
Most micro businesses start with the base plan and add support only where needed. If your paperwork grows in busy months, or you start paying staff, the plan can be adjusted. That flexibility matters in South Africa where trading conditions shift quickly, electricity cuts slow admin and month-end can pile up if records are not handled in time.
- Starter size: low monthly transactions, one owner, simple records
- Standard size: regular expenses, more supplier activity, a few bank movements
- Plus size: higher volume, payroll add-ons, extra reporting support
Where this plan fits best in South African trading
This package suits micro businesses that need consistency more than complexity. It works well for traders who collect payments by card, cash or transfer and want their records kept in one proper place. It is also a good fit for businesses dealing with coastal humidity in Gqeberha or Durban, where paper filing can become messy and admin can easily be mislaid if it is not handled every month. Small businesses in Bryanston, Sandton and Midrand often use the plan to keep things neat while they focus on sales.
The plan is practical for business owners who need help but do not want a full in-house finance person. If you are growing slowly and want to avoid late submissions, missed deductions or confusion at year end, it gives you a workable routine. The service is arranged around your trading pattern, not the other way around.
- Ideal for sole traders, freelancers and home-based operations
- Useful for small shops, service businesses and mobile traders
- Suitable where monthly admin must stay light and manageable
How onboarding works and what we need from you
Getting started is straightforward. We ask for your business details, bank statements, existing records and any payroll information if you have staff. From there, we set the monthly process, agree on deadlines and explain what to send each cycle. You do not need fancy systems to begin with, but you do need to be consistent about sharing documents on time.
Good onboarding saves a lot of back-and-forth later. When records are incomplete, month-end takes longer and reports can be delayed. That is why we ask clients to keep invoices, receipts and wage notes in one place. A simple routine works best, even if you are busy in the field or handling orders across more than one town.
- Business registration and owner details
- Recent bank statements and available source documents
- Staff details if payroll support is needed
- Preferred monthly cut-off dates and reporting needs
Care, servicing and what to check before you order
Like any recurring finance service, the plan works best when it is maintained properly. That means sending documents on time, keeping your files in one place and confirming changes in staff, trading names or bank details as soon as they happen. If you change the way you trade, we can adjust the service, but it is better to tell us early than to leave it until the books are already behind.
Before ordering, check the number of transactions you handle each month, whether you pay wages, and whether you need payroll cover during holidays or busy periods. Also confirm if you need support for leave tracking, termination pay or payroll cleanup. These small details shape the right plan and keep the monthly cost fair. A bit of planning up front helps avoid gaps later, and saves time when load-shedding or travel delays interrupt normal admin.
- Check monthly transaction volume before selecting a size
- Confirm whether staff payroll is part of the requirement
- Ask about holiday cover if your admin person is away
- Make sure you can send records on a regular basis
If you want a simple way to keep your books current and your payroll under control, the Micro Trader Plan gives you a clear process without overcomplicating things. It is built for small traders who need dependable support and straightforward reporting, month after month.
Key facts
| Plan type | Outsourced bookkeeping package for sole traders |
|---|---|
| Best for | Micro businesses with low to moderate monthly transactions |
| Coverage | Monthly bookkeeping, optional payroll support, reporting |
| Service area | Bryanston, Johannesburg and across South Africa |
| Onboarding | Bank statements, source documents, business details and staff data if needed |
| Support format | Personalised monthly service with clear cut-off dates |
