Bookkeeping made for repair work, not generic admin
The Repair Shop Plan is a bookkeeping service for small repair businesses that handle mixed jobs, customer deposits, supplier parts, labour invoices and the odd urgent call-out. It suits phone repair counters, appliance repair teams, computer technicians, small workshop owners and mobile repair operators who need clean records without hiring a full-time bookkeeper.
We record each job properly, split parts from labour, track customer deposits against final invoices, and keep supplier costs visible so you can see what each repair is actually earning. That matters when cash flow is tight and every Rand counts, especially if you are buying stock upfront and waiting for clients to collect. A lot of small repair outfits run on short notice and cash offten gets mixed up with day-to-day spending, which creates problems at month end.
What is included in the plan
This plan is set up around the way repair businesses really operate. You get regular bookkeeping support, payroll handling for small teams, and practical record-keeping that helps you stay organised for SARS submissions and management decisions.
- Monthly bookkeeping for deposits, parts purchases and labour income
- Weekly wage payroll or monthly payroll for workshop staff
- Payslip processing and leave tracking
- Timesheet capture for technicians and call-out staff
- New employee setup and termination pay support
- Deduction support, payroll reporting and holiday payroll cover
- Payroll cleanup when records are behind or incomplete
For micro businesses, the value is in having one clear process. You do not have to chase three different people for wages, invoices and reconciliations. Everything is handled in a way that suits a business with a small team and busy trading days.
Sizes and options for different repair teams
The plan can be tailored to the size of your operation. A solo technician working from a small unit in Randburg will need a lighter setup than a team with a reception counter, two fitters and a driver in Midrand. We adjust the bookkeeping and payroll load to match your volume of jobs, staff count and how often you invoice.
- Solo operator: Best for one-owner repair businesses with low staff movement and simple monthly records
- Small team: Suited to 2 to 5 staff, with weekly wages or monthly payroll and regular supplier purchases
- Busy workshop: Works for businesses with multiple technicians, deposits, part ordering and frequent job cards
We also assist businesses across Johannesburg, Pretoria, Cape Town, Durban and Gqeberha. Whether you are based in Bryanston, Sandton or one of the surrounding areas, the service is handled remotely and kept practical for South African small business conditions.
Where this plan suits best
Repair work often happens in small premises, retail strips, home workshops or shared commercial spaces. The plan suits businesses that need neat records for different types of income and expenses, and that cannot afford delays when supplier payments or wages fall due.
It is a good fit if you take deposits before a repair starts, if you charge labour separately from parts, or if you do call-outs and after-hours work. It also suits businesses that need payroll support across changing shifts, seasonal work or part-time technicians. In coastal towns like Durban and Gqeberha, humidity can affect stock and workshop equipment, so accurate stock and cost records are useful when parts need replacing sooner than expected.
- Phone and tablet repair shops
- Appliance and equipment repair counters
- Computer and office equipment repair teams
- Small motor and mechanical repair workshops
- Mobile repair services with technicians on the road
Setup, power needs and practical working conditions
There is no special installation required for the bookkeeping service itself, but your repair business benefits from having a stable process for recording jobs as they come in. Most owners keep job cards, deposits and supplier invoices in one place, then send records through on a regular basis so nothing gets lost between the workshop and the front counter.
If your business runs on cloud systems, a basic internet connection and a working device are enough. Load-shedding can interrupt live updates, so it helps to keep a backup routine for capturing job details and timesheets when power is off. If you use card machines, printers or scanners, make sure your battery backup covers the essentials and that staff know how to continue manually when needed.
There are no gas requirements. The main thing is consistent record capture, because repair businesses rely on accurate tracking of parts, labour and deposits to avoid cash shortages and disputes.
Care, servicing and what to check before you order
Good bookkeeping is easier to maintain than fix later. We recommend sending records regularly, checking job card totals against invoices, and keeping supplier statements up to date. Payroll records should also be checked each pay cycle so leave, overtime and deductions are recorded correctly. A monthly review works well for most micro repair businesses, though faster-moving teams may need weekly attention.
Before you choose the plan, check the following:
- How many staff members need payroll each month
- Whether you pay wages weekly or monthly
- How deposits are received and recorded
- Whether parts are bought cash, on account, or both
- How often you issue invoices and statements
- Whether your records are current or need cleanup first
Our team in Bryanston includes bookkeeping, payroll and compliance support, so the service can be matched to your workload rather than forcing your business into a rigid system. That keeps things manageable when orders rise, staff change or supplier pricing shifts.
Key facts
| Service type | Outsourced bookkeeping and payroll for micro repair businesses |
|---|---|
| Core focus | Deposits, parts, labour charges and job-based record keeping |
| Business size | Solo operators to small teams of up to about 10 staff |
| Regions covered | Johannesburg, Pretoria, Cape Town, Durban and Gqeberha |
| Base | Bryanston, Johannesburg |
| Support areas | Sandton, Randburg, Midrand, Pretoria, Cape Town, Durban, Gqeberha |
