Built for high-volume, low-value trading
Spaza shops do not work like office businesses. You may ring up dozens of small sales before lunch, take cash, card and mobile payments, and still need to know what came in, what went out and what must be paid. This package is shaped around that pace. It is practical for traders in Soweto, Tembisa, Umlazi, Gqeberha townships and similar areas where stock moves quickly and margins are tight.
Affo set this plan up for micro businesses that need accurate books without paying for extras they will not use. It suits single-owner shops, family-run counters and small teams with one or two staff members. The focus is on simple records, steady payroll support and a clear monthly picture of the business, not fancy reports that sit unused.
- Good fit for tuckshops, corner spaza shops and small household goods traders
- Works for cash-heavy trading where till slips and small deposits need reconciling
- Useful when you need payroll done correctly for a tiny team
What the package includes each month
The Spaza Business Plan covers the core admin that most micro traders fall behind on. We capture your sales and expenses, keep payroll in order and help you stay organised for month-end. If you have casual staff, family workers or a small payroll, the service can be matched to your trading pattern, including weekly wages where needed. It also helps if you trade through load-shedding and need records kept up to date after the rush.
- Monthly bookkeeping for income, expenses and cash movement
- Weekly wage payroll or monthly payroll, depending on your setup
- Payslip processing, leave tracking and new employee setup
- Termination pay, deduction support and payroll reporting
- Payroll cleanup if your records have fallen behind
For traders with stock bought in bulk from suppliers, we also help make sure the numbers line up with what you actually sold. That matters when you are restocking every few days and every rand needs to be traced carefully.
Sizes and options for different spaza setups
This is not a one-size-fits-all package. A small one-person shop in Midrand will need something different from a family spaza in Randburg with two assistants and weekend help. We keep the options straightforward so you can choose what suits your turnover, staff count and paperwork load.
- Solo trader option: for owner-run shops with light payroll needs and simple monthly records
- Small team option: for 2 to 5 workers, with weekly wages or monthly salaries
- Cleanup option: for businesses that need backdated bookkeeping and payroll brought into line
If you are not sure which option fits, we look at your trading pattern, number of staff and whether you pay cash wages, bank transfers or a mix of both. That way you only pay for what you use, not for services that sit idle.
Where it suits and what it needs on site
The plan suits township shops, roadside traders, small in-home stores and convenience counters in Johannesburg, Pretoria, Cape Town, Durban and Gqeberha. It also works well for businesses in Bryanston, Sandton, Midrand and similar commercial nodes where owners want proper records but do not have time to manage the books themselves.
Because this is a bookkeeping and payroll service, there is no physical installation. What matters is how your records are kept and how you share them with us. A stable internet connection helps, but if load-shedding affects your area we can still work from saved till data, photos of slips and monthly bank statements. If your shop uses card machines or payment devices, keep the daily summaries safe and send them through with your month-end records.
- Power backup is helpful for phones, laptops and card machines during outages
- Gas is not required for the service, but your shop records should show stock bought and used if you sell heated food or drinks
- Good file naming and simple daily record habits make month-end much easier
Care, servicing and keeping records clean
Good bookkeeping needs regular attention, especially in a business with small cash sales and frequent supplier runs. We recommend monthly check-ins so errors do not stack up. If a wage was missed, a leave day was recorded wrongly or a deduction needs to be fixed, it is easier to sort it out early than after three months have passed. Small mistakes become expensive if they are left alone.
For spaza traders, the main care points are simple: keep supplier invoices, keep wage notes, save bank deposit slips and record stock bought outside the normal cycle. If you pay staff on Fridays or after weekend trading, make sure the same routine is followed each time. Consistency saves time and cuts down on disputes. It also helps when municipal rules or tax checks ask for proof of trading activity.
What to check before you place an order
Before you start, check a few basics so the service is matched properly to your shop. We need to know how many people work in the business, how often they are paid and whether you need bookkeeping only or bookkeeping plus payroll. If you trade from a residential property, a trading site, or a small rental space, keep any licence or landlord requirements handy in case they affect your records. Dont wait until month-end to collect them.
- How many workers are on the payroll, including casual or weekend help
- Whether you need weekly wage payroll, monthly payroll or both
- How your sales are recorded, cash, card, transfer or a mix
- Whether you need old records cleaned up before the new month starts
- Which branch or area you operate from, so the support is set correctly
Once the details are clear, Affo can set up the right monthly process and keep it running with less stress on your side.
Key facts
| Package type | Outsourced bookkeeping and payroll plan for micro retailers |
|---|---|
| Best for | Spaza shops, tuckshops and small township convenience traders |
| Staff support | 1 to 5 workers, including casual and weekly wage staff |
| Coverage | Johannesburg, Pretoria, Cape Town, Durban and Gqeberha |
| Setup needs | Sales records, bank statements, slips, payroll details and staff info |
| Service frequency | Monthly bookkeeping with weekly or monthly payroll options |
