What the Cashflow Focus Plan Covers
The Cashflow Focus Plan combines monthly bookkeeping with payroll support so you can see what is coming in, what must go out, and what cash is left to run the business. It is built for small teams that need clear numbers every month, not just at year end. For many micro businesses, this means fewer surprises when supplier payments, salaries, SARS deadlines and rent all land in the same week.
The plan suits businesses that run on tight margins and need practical visibility over bank balances, wage bills, deductions and outstanding customer payments. It works well for owner-managed operations in Bryanston, Sandton, Randburg and Midrand, as well as branches or remote teams in other major cities. One line of records and payroll info is easier to manage, and easier to trust.
- Monthly bookkeeping entries and reconciliations
- Payroll processing for small teams and weekly wage staff
- Cash flow reporting that shows short-term pressure points
- Support for leave, deductions and termination payments
Who the Plan Suits Best
This plan is made for micro businesses with a handful of staff, limited admin time, and no full internal finance department. It suits trades, services, small offices, online sellers, consultants and family businesses that need a proper payroll process plus a reliable view of cash movement. If you are managing the business yourself, this gives you the numbers you need without having to chase reports from three different places.
It is also a good fit where the owner wants to pay wages accurately, keep tax and compliance records in order, and understand whether the business can afford new hiring, stock orders or a seasonal slowdown. That matters in South Africa where cash flow can tighten quickly during load-shedding interruptions, late client payments or month-end supplier runs.
- Micro businesses with 1 to 20 employees
- Businesses needing monthly or weekly payroll support
- Teams with casual staff, overtime, or variable wages
- Owners who want cash visibility before making spending decisions
Plan Sizes and Service Options
The Cashflow Focus Plan is available in a few practical sizes so the support matches the amount of activity in your business. A smaller setup suits a simple operation with steady monthly payroll and basic bookkeeping. A medium setup suits firms with weekly wages, more deductions, or several cost centres. A larger micro-business setup is best where there are multiple staff movements, holiday cover, and higher transaction volumes.
Each option can include monthly payroll, weekly wage payroll, payslip processing, leave tracking, timesheet capture, new employee setup, termination pay, deduction support, payroll reporting, holiday payroll cover, small team payroll and payroll cleanup. If your books are behind, the cleanup option can bring records into line before the regular monthly cycle starts. That gives you a clean base to work from, not a pile of half-finished records.
- Starter: simple bookkeeping and one payroll run a month
- Growth: bookkeeping plus weekly or monthly payroll with reporting
- Active Team: more frequent payroll, leave and timesheet control
What You Need Before Setup
There is no heavy installation process, but the plan does need clean source records to work properly. Bank statements, supplier invoices, customer receipts, employee details and prior payroll history should be ready at the start. If your records are on paper, in spreadsheets or spread across several apps, they can still be brought together. The main thing is consistency.
For payroll, you will need employee identities, pay rates, bank details, tax numbers where applicable, leave balances if already tracked, and any deduction instructions. For bookkeeping, you will need access to bank feeds or statements, sales records and expense support. No special power or gas supply is needed, although reliable internet access helps when documents need to be shared quickly and deadlines are close.
- Recent bank statements and sales records
- Employee details and payroll instructions
- Any outstanding reconciliations or prior month issues
- Access to cloud files or scanned documents
How We Keep Cash Flow Visible Month After Month
The plan is designed to show movement, not just totals. That means watching receipts, wages, deductions, supplier payments and recurring costs together so you can spot pressure before it becomes a problem. For a small business, this can make the difference between paying staff on time and scrambling at the end of the week.
You receive regular updates that make it easier to plan salaries, set aside tax money and decide when to spend or hold back. If a client pays late, if overtime jumps, or if a new employee starts mid-month, the effect is visible in the reporting. That gives the owner better control over short-term working capital and less guesswork when making decisions.
- Monthly cash flow visibility for planning and payment timing
- Payroll reporting linked to actual business activity
- Alerts around unusual wage or deduction movements
Care, Servicing and Ongoing Support
Like any finance process, this plan works best when records are kept current. In practice, that means sending documents on time, confirming payroll changes before cut-off, and flagging new hires, exits or leave changes as soon as they happen. If the business is seasonal, or if staff hours change from week to week, the records should be updated without delay so the numbers stay accurate.
We also help keep the payroll side tidy with cleanup support where needed, so old errors do not carry forward into the next cycle. This is useful for micro businesses that have changed bookkeepers, grown quickly, or had a few rough months. Good care is not about fancy systems, it is about regular attention and proper follow-through.
- Send documents before cut-off dates
- Update staff changes as soon as they happen
- Review monthly reports and query anything that looks off
- Use cleanup support when old records need sorting
What to Check When Ordering
Before you start, confirm how many employees are on payroll, how often they are paid, and whether the business needs leave tracking, timesheets or termination calculations. Check whether you need a simple monthly setup or a fuller service with weekly wages and more frequent reporting. It is also wise to confirm if there are any backlogs in bookkeeping or payroll that should be cleaned up first.
Ask how often reports will be issued, what documents you need to send each month, and what cut-off times apply for staff changes. If your business trades across Johannesburg, Pretoria, Cape Town, Durban or Gqeberha, it helps to agree on one process for sending records from all locations. That keeps the admin orderly and avoids missed payroll items.
- Number of staff and pay frequency
- Need for bookkeeping cleanup or only ongoing support
- Reporting format and monthly cut-off dates
- Any special deduction, leave or overtime rules
Key facts
| Service type | Bookkeeping plus cash flow visibility with payroll support |
|---|---|
| Best for | Micro businesses with 1 to 20 employees |
| Coverage | Johannesburg, Pretoria, Cape Town, Durban and Gqeberha |
| Payroll options | Monthly payroll, weekly wage payroll, payslips, leave tracking |
| Business base | Bryanston, Johannesburg |
| Support model | Personalised monthly service with cleanup options |
| Founded | 2012 |
