What The Monthly Reconciliation Plan Covers
This plan is built around one core task: matching your bank activity to your invoices, expenses and transfers each month so you know exactly where the money went. We work from your bank statements and source documents to reconcile deposits, card payments, bank charges, EFTs and owner drawings, then flag anything that needs attention.
It is a practical fit for small traders, solo operators and growing micro businesses that already send invoices but do not have the time to keep up with month-end checks. You get a clean monthly view, fewer surprises at tax time and records that make sense when a supplier query or SARS question comes up.
- Bank reconciliation for one or more business accounts
- Review of outstanding invoices and receipts
- Checking of bank charges, interest and transfers
- Monthly summary of items still to be matched
Plan Sizes For Different Micro Business Setups
We keep the plan flexible because a one-person consulting business in Bryanston does not need the same monthly workload as a small team in Pretoria or Durban. You can start with a light plan if you only have a handful of monthly transactions, or move to a fuller plan when your banking gets busier.
Typical sizes are based on transaction volume and the number of accounts. A smaller plan suits businesses with up to 100 monthly bank lines. A standard plan is a better fit for 101 to 250 lines, while higher activity accounts are handled on a custom basis. If you run separate accounts for trading, savings and tax, we can reconcile those together so the picture stays clear.
- Starter plan for low transaction volumes
- Standard plan for steady monthly activity
- Custom plan for multi-account or higher volume businesses
Where It Suits Best And What It Helps With
This service suits micro businesses that issue their own invoices and need order in the back office without taking on extra staff. It works well for freelancers, small service firms, online sellers, contractors and local operators who collect payments by EFT, card or cash deposits. If your records are spread across WhatsApp messages, bank statements and a stack of receipts, this plan brings it into one monthly process.
It also helps owners who want better control during load-shedding, when files and follow-ups get delayed, or when stock and cash movement are managed by more than one person. With monthly reconciliation in place, you can see which invoices are still unpaid, which expenses were missed and whether a bank item has been duplicated or left hanging.
- Micro businesses with owner-managed invoicing
- Businesses trading from home, offices or shared premises
- Owners who need cleaner records for tax filing
- Teams wanting fewer month-end corrections
What We Need From You Each Month
To complete the reconciliation properly, we need your bank statements, sales invoices, supplier bills, proof of payment and any notes on personal or business transfers. If you pay staff wages or issue regular payouts, those items are included in the review too. The process is straightforward, but the records must be sent in on time so the month can close without guesswork.
If you use cash sales, let us know how cash is banked and how often. If you split payments between multiple accounts or use card machines at different sites, tell us which account belongs to which activity. A little structure upfront saves time later and keeps the figures reliable, no drama.
- Bank statements for the month
- Sales invoices and receipts
- Supplier bills and payment proof
- Notes on owner drawings, cash deposits and transfers
How The Monthly Process Runs
Each month we collect the records, sort the bank movements, match known items and list anything that still needs support. We then prepare a reconciliation summary showing cleared items, pending items and any gaps between your books and the bank. If something looks off, we raise it early so it can be corrected before it becomes a bigger issue.
There is no installation, no power requirement and no gas need. This is a service plan rather than a physical product, so the only thing required is access to your records and a workable monthly routine. For owners in Cape Town, Gqeberha, Johannesburg or elsewhere in South Africa, the process is handled remotely and kept simple.
- No setup equipment required
- No electricity or gas dependency
- Remote monthly processing across South Africa
- Works well for businesses with limited admin time
Care, Servicing And What To Check Before Ordering
Think of this plan as monthly maintenance for your books. The best results come from sending records on time, keeping invoices numbered properly and using one clear naming system for suppliers and customers. If your business grows, the plan can be adjusted to suit more bank lines, more staff payments or extra accounts. Regular servicing means monthly checks, a year-end tidy up and fewer corrections later on.
Before you order, check how many bank accounts you use, how many transactions you normally have and whether your records are already kept in one place. It also helps to know if you process payroll, pay wages weekly, or need support for deductions and leave related payments. If you are unsure, the team can guide you on the right fit for your current size and budget.
- Check monthly transaction volume
- Confirm how many bank accounts need reconciling
- Make sure invoices and receipts are filed monthly
- Decide if payroll or wage items should be included
Key facts
| Service type | Monthly bank reconciliation plan |
|---|---|
| Best for | Micro businesses that issue their own invoices |
| Coverage | One or more business bank accounts |
| Monthly volume | Starter, standard or custom based on transaction count |
| Service area | Bryanston, Johannesburg and across South Africa |
| Base | Bryanston, Johannesburg |
