What the Nonprofit Micro Plan Covers
This plan is for very small organisations that need practical bookkeeping support rather than a big finance department. It suits groups with a handful of staff or stipend workers, volunteer committees, small grant income and regular project spend. We keep the work lean, with monthly bookkeeping, payroll support where required, and clear records that are easy to share with trustees, donors or programme managers.
The focus is on accuracy and consistency. That means bank entries are captured, basic expenses are allocated correctly, supplier and stipend records are kept in order, and month-end figures are ready for review. If your project runs in Johannesburg, Pretoria, Cape Town, Durban or Gqeberha, the process stays the same, with support handled from our Bryanston base and online check-ins when needed.
- Monthly bookkeeping for small organisations
- Payroll support for stipends, casual workers or small teams
- Simple reporting for funders, boards and management meetings
- Cleanup of old records when books have fallen behind
Size Options for Small Organisations
The Nonprofit Micro Plan is set up for organisations that do not need a large finance package. It works well for one project office, a single branch, or a small team operating from a home office, church hall or shared community space. If your group has low transaction volumes and fairly straight forward payments, this plan usually fits without adding unnecessary cost.
Typical use cases include community feeding schemes, skills programmes, youth work, local advocacy groups and small donor-funded initiatives. If you only process a few salaries or stipends each month, or if your payments come in batches from a donor or grant, the plan can be adjusted to match. For groups in Randburg, Midrand or Sandton, the same setup also works when the team is hybrid and only meets once or twice a month.
- Best for 1 to 15 regular workers or stipend recipients
- Suitable for low to moderate monthly transaction volumes
- Works for single-project and multi-project tracking
- Can be used by organisations with or without VAT registration
Where It Suits and What It Helps With
This plan suits organisations that need clean records for accountability, but do not have the time or staff to manage books properly in-house. It is a good fit when donor reporting dates are fixed, cash flow is irregular, and the same person is often handling admin, payments and filing. We help bring order to the basics so you can focus on service delivery and community work.
It is also useful where there is pressure to show exactly how funds were spent, especially on projects with restricted grants. Accurate payroll and bookkeeping make it easier to explain expenditure by project, keep support documents together and answer queries quickly. For groups operating across South Africa, from Cape Town to Gqeberha, this matters when donors ask for clean monthly statements or when a board wants a simple summary before approving the next tranche.
- Good for donor-funded initiatives with monthly or quarterly reporting
- Helpful for volunteer-led groups with limited admin time
- Useful where grant spending must be tracked by project
- Ideal when the main need is order, not a full finance department
How Setup Works and What You Need to Provide
There is no physical installation. Setup is mostly about collecting the right records, agreeing on the reporting format, and getting your bookkeeping and payroll information into one working system. Most groups only need a laptop or computer, stable internet, bank statements, source documents and access to any existing payroll or records files. Where load-shedding is common, it helps to keep scans and backups on a cloud folder so documents are not lost when the power cuts out.
For payroll items, we will need worker details, start dates, agreed pay rates, leave records where relevant and any deduction instructions. If your organisation uses simple wage schedules or stipend payments, that can be managed without making the process heavy. If you are operating from a small office in Bryanston, or from another town altogether, the onboarding is handled remotely and kept practical.
- No hardware installation needed
- Internet connection recommended for document sharing and approvals
- Bank statements and supporting slips should be sent each month
- Use secure file storage for backups and scanned records
Ongoing Care, Servicing and Month-End Checks
Like any finance process, this plan works best when records are kept current. Monthly servicing means we reconcile the bank, update the books, check payroll items and flag missing information before it becomes a problem. That small routine saves time later, especially when donor deadlines or board meetings come up at short notice. The aim is to keep the paperwork tidy and reduce surprises.
For organisations with staff or stipend recipients, we also help with leave tracking, timesheet capture, new person setup, termination pay, deduction support and payroll reporting. Holiday payroll cover can be arranged if your admin person is away. If the books have gone stale, payroll cleanup can bring older records back into shape. This is especially useful where the same team is juggling operations, fundraising and compliance all at once, and someone has had to do three jobs for six months.
- Monthly bank reconciliation and bookkeeping review
- Payroll runs can be weekly or monthly, depending on your structure
- Leave and timesheet records should be updated before each payroll cycle
- Cleanup support available for overdue or incomplete records
What to Check Before You Order
Before choosing the Nonprofit Micro Plan, make sure the service matches the size and rhythm of your organisation. If you have many programmes, multiple branches, complex donor restrictions or a large number of employees, you may need a wider service. For small groups however, this plan keeps things affordable and manageable without cutting corners on the basics.
It helps to know how many payments you make each month, whether you need payroll or only bookkeeping, and how often your funders want reports. You should also check who will supply documents, who signs off payments, and how quickly queries can be answered. The smoother this part is, the easier month-end becomes. A little organisation at the start saves a lot of chasing later on.
- Count your monthly transactions before placing the order
- Confirm whether you need payroll, bookkeeping or both
- Check if you must report by project, location or grant
- Make sure one person is responsible for sending documents on time
Key facts
| Plan type | Bookkeeping support for very small nonprofit and donor-funded organisations |
|---|---|
| Suitable size | Typically 1 to 15 workers or stipend recipients, with low to moderate monthly transactions |
| Core services | Monthly bookkeeping, payroll support, payroll cleanup, reporting and document tracking |
| Power and internet needs | No installation required, only a computer, stable internet and secure cloud or file storage |
| Servicing schedule | Monthly reconciliation and reporting, with weekly or monthly payroll cycles if needed |
| Coverage area | Bryanston, Johannesburg and across South Africa, including Pretoria, Cape Town, Durban and Gqeberha |
